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Virtual Volunteer Coordinator

  • This retainer-based service provides consistent, strategic volunteer management tailored to the needs of grassroots organizations, nonprofits, and community initiatives. With a Virtual Volunteer Coordinator on your team, you can be confident your volunteers are supported, engaged, and set up for success.

    What’s Included:

    Volunteer Coordinator on Retainer

    • Ongoing expert support from a dedicated volunteer management professional, available to respond to your program’s evolving needs and priorities.

    Weekly Onboarding & Follow-Ups

    • Structured weekly onboarding process for new volunteers, including welcome emails, check-ins, and engagement touchpoints 

    Scheduling & Shift Coordination

    • Scheduling volunteer roles, sending timely reminders, and confirming coverage

    Monthly Check-In + Engagement Report

    • A monthly strategic sync to review metrics, assess engagement trends, and make data-informed adjustments. 

    • Includes a custom report on volunteer participation, retention, and recommendations.

    Backend Volunteer Communications & Recruitment Management

    • Management of your systems and platforms

    • Streamlining communications and managing recruitment pipelines.

    Custom Toolkits & Standard Operating Procedures (SOPs)

    • We build or refine your volunteer-facing documents, onboarding materials, and internal workflows — creating repeatable systems that support equity, consistency, and funding-readiness.

  • Reach out to book a consultation or request a custom quote!

    Sliding scale available for BIPOC led and 2SLGBTQIA+ led organizations.

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Volunteer Program Audit

  • Already have a volunteer program but it’s not delivering the impact you want?


    This service is designed for organizations that need a thoughtful, investigative review of their volunteer systems.

    During our discovery call, we will identify where your current structure is out of sync with your mission, where systems can be simplified, and how to realign your recruitment and engagement strategies with your goals.

    This is about more than just fixing what’s broken - it’s about building a volunteer program that’s clear, efficient, equitable, and purpose-driven. Whether your team is struggling with unclear roles, volunteer drop-off, or systems that create more busywork than impact, we will work together to get things back on track.

    Volunteer Program Audit

    A focused review of your current volunteer systems through the lens of inclusivity, accessibility, and equity.

    Includes:

    • Discovery call to understand your goals and current structure

    • In-depth review of your materials, onboarding processes, and engagement practices

    • Written audit with clear, actionable recommendations

    1 hour follow-up call to review findings and next steps

  • Reach out to book a consultation or request a custom quote!

    Sliding scale available for BIPOC led and 2SLGBTQIA+ led organizations.

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Event Volunteer Coordinator

  • This service helps you manage your volunteers for events with ease, clarity, and confidence.

    A virtual event volunteer coordinator supports your team before and during your event to ensure volunteers are properly assigned and ready to contribute. This ensures every volunteer understands their role clearly and has completed all necessary paperwork to volunteer safely and confidently.

    Customizable Package

    Event Volunteer Timeline & Task Map

    • Build out a week-by-week prep schedule

    • Define key milestones, volunteer needs, and deadlines

    Volunteer Role Menu & Logistics Toolkit

    • Clearly defined roles and responsibilities

    • Scheduling templates and day-of checklists

    • Volunteer FAQ and onboarding guide

    Communication Systems & Templates

    • Email and text templates for recruitment, reminders, and volunteer appreciation.

    • Volunteer contact forms and sign-up workflows

    • Day-of briefing documents for leads and teams

    Forms, Schedules & Tracking

    • Technology integration designed to match your team’s workflow

    • Printable run-of-show docs and signage checklists

    This service is ideal for:

    • Anyone who’s ever said “We just need a better system next year.”

  • Reach out to book a consultation or request a custom quote!

    Sliding scale available for BIPOC led and 2SLGBTQIA+ led organizations.